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New solar panels at New Dosey Township Town Hall added October 2011


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MINUTES-BOARD OF AUDIT & REGULAR BOARD MEETING NEW DOSEY TOWNSHIP-FEBRUARY 8, 2012

Friday, March 2nd, 2012

MINUTES-BOARD OF AUDIT & REGULAR BOARD MEETING

NEW DOSEY TOWNSHIP-FEBRUARY 8, 2012

             Meeting in the town hall at 7:15p.m., Supervisors Dave Baker and Ken Coveau, acting as the Board of Audit, reviewed the financial records of the Treasurer and Clerk, including receipts, claims, and payroll for the year 2011, did find the records to be reconciled with each other’s records and with the bank statements and did approve all financial records for the year.

Regular town board meeting called to order at7:30 p.m.by vice-chair Dave Baker.  Also present were Supervisor Ken Coveau, Treasurer Margaret Coveau, and Clerk Fran Levings.  Absent was Chair Dave Fornengo.

Motion by Dave Baker, second by Ken Coveau, to approve the agenda.  Carried.

Motion by Dave Baker, second by Ken Coveau, to approve the minutes of theJanuary 11, 2012, meeting as printed.  Carried.

Treasurer Margaret Coveau presented the Treasurer’s Report. (Attached to file copy of these minutes).  Fund balances are:General-$9100.08, Road & Bridge-$1524.33, Cemetery/Landscaping-$680.88, Fire Protection- $228.49, Fire Hall-$125.45, Cartway-$89.15, Savings-$1152.30 and CDs-$42,430.83. Beginning this month, supervisors will receive a copy of all receipts and disbursements in both the General and Road & Bridge funds.  This handout will show where the township is on the budget for each fund.

Motion by Ken Coveau, second by Dave Baker to approve the Treasurer’s Report.  Carried.  Consensus of the Board is to recommend that we continue using Northview Bank as our depository.

Clerk Fran Levings presented the Claims List and the Net Payroll List for approval.  (Attached to file copy of these minutes).   Motion by Ken Coveau, second by Dave Baker, to pay these bills. Carried.

CLERK’S REPORT:

  1. Reminder-Townshipelection and Annual Meeting- March 13.

Polls open4-8 p.m.-Annual Meeting begins at8:15 p.m.

  1. The Board of Canvass must consist of Board members who are not running for re-election and are not serving as a judge.  Board of Canvass responsibility is to certify the election results.  Dave Baker and Ken Coveau are the Board of Canvass for 2012.
  2. Motion by Ken Coveau, second by Dave Baker, to appoint Margaret Coveau to fill the vacancy of Vicki Elliott on the Absentee Ballot Board.  Carried.  Other Absentee Ballot Board members are Dave Baker and Marlene Mishler.
  3. Reminder- The regular March Meeting will be held on Wednesday, March 21st, instead of March 14th this year.  The reason for the change for this month only is to give the Clerk and Treasurer time to prepare for the meeting after the Annual Meeting.
  4. Crescent-Tide Funeral Home inSt. Paulpurchased a grave for $100 and buried an indigent person onFebruary 2, 2012.
  5. We received a $204.00 reimbursement fromPineCountyfor damage done during a survey onDoyle Lanelast summer.
  6. Vice-Chair Dave Baker said that we are in compliance with the Road & Bridge levy for this year.

NO ZONING REPORT

OLD BUSINESS:

  1. Motion by Ken Coveau, second by Dave Baker, to accept the revised budget for 2012.  Carried.
  2. Via a telephone conversation with Clerk Levings, Cartway petitioner Jerry Hanson asked for a copy of the Wetland Delineation Report and said he is not inclined to withdraw the petition at this time. Clerk will send him a copy of the report.

NEW BUSINESS:

  1. A property owner has offered to install culverts for the township. Clerk will ask him to submit a bid after the road review has been done.
  2. Two persons are interested in the lawn mowing job.  A decision will be made at the March meeting.
  3. Discussion of grader pay was tabled until the March meeting.
  4. Vice-Chair Baker reported on a telephone conversation with DNR person Mark Miller in which Mr. Miller informed him of work and culvert installation to be done on theRash Road.
  5. Consensus was to not take a $39 membership in the Federal Surplus Property program at this time.
  6. Supervisor Ken Coveau will look for chains to purchase for the snow plow truck.

Meeting adjourned at 8:08 p.m.

Respectfully submitted, ______________________  Clerk Fran Levings

Also signed by the Vice-Chair _______________________Date ____________

BOARD OF AUDIT AND REGULAR MEETING-NEW DOSEY TOWN BOARD- FEBRUARY 8, 2010

Wednesday, March 3rd, 2010

MINUTES- BOARD OF AUDIT AND REGULAR MEETING-NEW DOSEY TOWN BOARD- FEBRUARY 8, 2010

The Board of Audit of New Dosey Township met at 7:15 p.m. on February 8, 2010, to audit the records of the treasurer and the clerk.  By unanimous decision, the 3 members (all 3 supervisors) signed a statement that the records of each were synchronized and in order.

Meeting called to order at 7:30 p.m. by Chair Dave Fornengo.  Also present were Supervisors Don Mishler and Dave Baker, Treasurer Vicki Elliott, Clerk Fran Levings and Jason Fornengo.

Motion by Dave Baker, second by Don Mishler, to approve the minutes of the regular meeting of January 11, 2010, as printed.  Carried.

Treasurer Vicki Elliott presented the Treasurer’s Report. (attached to the file copy of these  minutes).  Fund balances are:  General Fund-$1645.39, Road & Bridge Fund-$10,848.85, Cemetery Fund- $263.63, Fire Protection Fund- $150.68, Fire Hall Fund-$309.07, Cartway Fund- $1428.41 and Savings- $7000.00. CDs total-$48,519.22  Motion by Dave Baker, second by Dave Fornengo, to accept the Treasurer’s Report.  Carried.

Clerk Fran Levings presented the Claims list and the net payroll list for approval. (Attached to the file copy of these minutes).  Motion by Dave Fornengo, second by Dave Baker, to pay these bills.  Carried.

CLERK’S REPORT:

  1. Dave Baker and Fran Levings have filed for the offices of Supervisor and Clerk, respectively for the March 9th election.
  2. Clerk had a conversation with Pam Oslin, Pine County 911 coordinator, informing her that Ron Kern’s driveway had officially been added to our certified road list and that a sign would be needed for the road.  Ms. Oslin asked for the details to be sent to her via a letter.  Clerk will do so.
  3. Dates to remember-           Mar. 8  Next Board Meeting

Mar. 9- Annual election and Meeting

Mar. 23-  Board of Re-organization Meeing

April 12- Board of Review-    1 p.m.

April 12- Regular Meeting      7:30 p.m.

ZONING REPORT:

  1. Land Use permit # 75 was issued to Steven Boese for construction of a shed.

OLD BUSINESS:

  1. Clerk Fran Levings presented a 2010 budget proposal for review.  Supervisors made some adjustments.  Motion by Dave Baker, second by Dave Fornengo, to accept the 2010 budget as amended.  (Budget attached to file copy of these minutes.)

NEW BUSINESS:

  1. Supervisor Dave Baker reported on the Soil & Water District meeting he and Supervisor Don Mishler had attended in Hinckley on January 30th.  He received information on the applications process for a wetlands permit to proceed with any work scheduled for Creek View Lane past the first ½ mile.  The first step is to apply to the county engineer and have the road declared a “serviceable” road.  Then a road design must be drawn up and approved by the Soil & Water District.  Several steps then follow.
  2. Chair Dave Fornengo had the Supervisors review and certify (on a disc on the computer) that the legal township boundaries as presented by the Census Bureau were correct.  The supervisors confirmed these boundaries as correct.
  3. Chair Fornengo distributed some mailings he had received (1) a handout on the Pine County Zoning Permit Fees and (2) a letter from Veolia Environmental Services regarding electronics recycling.  The Clerk will keep these handouts on file.

ANYTHING ELSE TO COME BEFORE THE BOARD:

  1. Motion by Dave Fornengo, second by Dave Baker, authorizing the Clerk to send a letter to Don Proffit and Jerry Hanson requesting a status report from them on their Cartway Petition.

Meeting adjourned at 9:23 p.m.

Respectfully submitted,

Fran Levings, Clerk

Also signed by the Chair ___________________________  Date signed __________

Board of Audit and Regular Meeting, February 9, 2009

Monday, March 2nd, 2009

THE BOARD OF AUDIT (Supervisors Dave Baker, Don Mishler, and Dave Fornengo) MET AT 7 P.M. TO EXAMINE THE FINANCIAL RECORDS OF THE CLERK AND THE TREASURER FOR FISCAL YEAR 2008.  THEY SIGNED A STATEMENT THAT EVERYTHING IS IN ORDER.  THIS STATEMENT IS IN THE FINANCIAL RECORDS BOOK. 

MINUTES-NEW DOSEY TOWN BOARD REGULAR MEETIG-FEB. 9, 2009

Meeting called to order at 7:31 p.m. by Chair Dave Fornengo.  Also present were Supervisors Don Mishler and Dave Baker, Treasurer Vicki Elliott, Clerk Fran Levings, Deloris Schirmer, Al Wolf, Todd Elliott and Wes Cemenski.

New Dosey Township resident Deloris Schirmer read a letter (attached to file copy of these minutes) regarding concerns she has about the fact that plowing following snow storms has not always  been approved.  She delineated some township expenditures that she feels may be less important than plowing township roads.  Supervisor Dave Baker responded that for about 5 years, the township received substantial payments for timber sales from Pine County and we no longer get this money.  The township budget is tight right now.  Therefore, the supervisors are adhering closely to the snow plowing policy adopted at the 2008 Annual Meeting and not plowing roads unless there is an accumulation of 4 inches of snow or more in one storm.  The Township had to cash in a CD in January to meet expenses.  Clerk Fran Levings further responded that some of the less important expenditures will be put before the 2009 Annual Meeting for consideration.  Ms. Schirmer differed with the Supervisors’ assessment of less that 4 inches after one snowfall- she said she had measured 6 inches.  Supervisor Baker said that he plans to make a case for an increase in levy at the ’09 Annual Meeting.  The Board thanked Ms. Schirmer for coming in with her concerns.

Motion by Dave Baker, second by Don Mishler, to approve the minutes of the regular meeting of Jan. 12, 2009.  Carried.

 Clerk Vicki Elliott presented the treasurer’s report (attached to file copy).  She said that she created a new Fund- Savings Account- $7000.00 with money from the CD she cashed in.  

Fund Balances are: 

General Fund                            $4061.04

Road & Bridge Fund              11303.17

Cemetery Fund                            154.02

Fire Protection Fund                    108.34

Fire Hall Fund                              309.07

Cartway-Proffit, Hanson            1464.27

Savings Account                         7000.00

CDs                                           70501.46

Motion by Dave Fornengo, second by Dave Baker, to approve the treasurer’s report. Carried. 

Clerk Fran Levings presented the Claims List for Approval and the Net Employee pay( attached to file copy).  Motion by Dave Fornengo, second by Don Mishler, to pay these bills.  Carried.

CLERK’S REPORT: 

  • 1. Presented the names of Dave Baker, Marlene Mishler and Helen Allen to be judges for the township election on March 10th. Motion by Dave Fornengo, second by Don Mishler, to approve this list of judges.
  • 2. Board of Review and Equalization Meeting-April 13 at 1 p.m. in the town hall.
  • 3. Reported on a conversation with Cathy Clemmer, Pine County Auditor, regarding mail-in voting for 2010. The township would save about $1500 with this program. Ms. Clemmer said she would approve such a request if it is passed by motion at the Annual Meeting.
  • 4. Supervisor Baker has completed and submitted the Census Report on geography.

NO ZONING REPORT

OLD BUSINESS:           

  • 1. Dave Fornengo reported that he had received a crank from Scott Olson and that Don Mishler installed it on the fuel tank.
  • 2. Dave Baker reported that the wind meter “kicks out” periodically. Perhaps voltage is a problem. Dave Fornengo, an electrician, said he will look at it and get help from ECE if necessary.
  • 3. Clerk Levings led a discussion of budget concerns. She has outlined some ways to save money in the General Fund and will present them to the Annual Meeting. These include using only ONE newspaper for public notices,no training, Mail-in Voting, reducing the amounts for Contracts for Services, a “Perpetual Care” program for the cemetery, spending less on office supplies, charging a rental fee for use of the town hall, raising the filing fee, a salary freeze, and not increasing the mileage reimbursement rate. Supervisor Baker noted that the township will go broke in 2 years without an increase in township taxes. He also said that maintaining roads is our first priority and money will be needed to do this. Todd Elliott said the township needs to look at brush and tree control along the right-of-way also. Discussion of the possibility of mandating a deposit from loggers who use our roads. Will not do so at this time, because logging companies have been cooperative so far in reimbursing the township for damage done to township roads. With one exception (not doing any training at all), the Board agreed to go with the Clerk’s suggestions for cuts in the General Fund.
  • 4. Clerk said that she met with webmaster Glen Williamson and brought all features up-to-date.

NEW BUSINESS: 

  • 1. Clint Elliott, who has been hired by the township, to do the mowing of town hall and cemetery lawns, has requested a newer lawnmower for 2009. Clerk will put in on the agenda for the Annual Meeting.
  • 2. Motion by Dave Forengo, second by Don Mishler, to approve a resolution submitted by the North Pine Riders Snowmobile Club, Willow River, to support their efforts in applying for a grant(Letter attached to file copy). Part of this club’s trails are in our township. Carried.

ANYTHING ELSE TO COME BEFORE THE BOARD

  • 1. Resident Wes Cemenski said he still wants a stop sign put up on Pine Cty Hwy 32 at its intersection with Pine Cty Hwy 31. Vicki Elliott recommended that he appear at a Pine County Supervisors meeting to speak at the “Public Concerns” part of the agenda and bring copies of all dates for calls and conversations already made on this issue.

Meeting adjourned at 9:34 p.m. 

Respectfully submitted,

Fran Levings, Clerk

Also signed by the Chair_____________________________________

Date signed _____________________________________