MINUTES-NEW DOSEY TOWN BOARD REGULAR MEETING-SEPT. 14, 2009

Meeting called to order at 7:30 p.m. by Chair Dave Fornengo. Also present were Supervisors Don Mishler and Dave Baker, Treasurer Vicki Elliott, Clerk Fran Levings, Jared Behm and Todd Elliott.

Motion by Dave Baker, second by Don Mishler, to approve the minutes of the August 11, 2009 regular meeting as printed. Carried.

Treasurer Vicki Elliott presented the treasurer’s report.(Copy on file with these minutes) Receipts for August were Land Use Permit- $25.00, PILT-$6189.49, Duxbury Volunteer Fire Dept Reimburse Diesel- $57.80, Interest- $15.31. FUND BALANCES were: General Fund-$2827.13, Road & Bridge Fund- $24,506.26, Cemetery Fund-$394.01, Fire Protection Fund-$108.34, Fire Hall Fund- $309.07, Cartway Fund-$1428.41, Savings-$7000.00 and CDs-$48,063.19. Motion by Dave Fornengo second by Dave Baker, to approve the Treasurer’s Report Carried.

Clerk Fran Levings presented the Claims List and Net Payroll List for approval. (Copy on file with these minutes). Motion by Dave Fornengo, second by Don Mishler, to pay these bills. Carried.

CLERKS’S REPORT:

1. Meeting date change- Because October 12th is a federal holiday, the next meeting will be Oct. 14th. Clerk will post notices in Pine County Courier and on the Website.

2. A community landscaping committee is being set up. Members are Clint Elliott, Marlene Mishler, Peggy Coveau, Mandy Fornengo and Robin Fornengo. Cemetery Sexton Fran Levings will also help. A meeting is planned for Sept. 17th.

3. Motion by Dave Fornengo second by Dave Baker, to send postcard notices reminding last year’s persons of the payment for plowing private drives this winter. Carried.

4. Announced an Enhancement Projects meeting on Sept. 16th.

5. Letter from Census Bureau asking for names of new construction projects in the township.

6. The township laptop is not working really well. Clerk will try to get as much use as possible, but a new one may need to be purchased.

ZONING REPORT:

1. Permit # 69 to Don Schirmer to build a principle dwelling.

2. Letter sent to Doug Ohlrogge about zoning concerns.

NEW BUSINESS:

1. Chair Fornengo received an e-mail from the State Office of Energy Security about grants for local governments to do an alternative energy project. He learned that stimulus money is only available for government entities having a building of at least 5000 sq. ft. We do not meet that requirement.

2. Motion by Dave Fornengo, second by Dave Baker, to hire Jared Behm for the position of Snow Plow Driver for the winter of 2009-2010. Carried.

OLD BUSINESS:

1. Chair Fornengo reported on a letter from the Pine County Soil & Water District asking if there was interest in a meeting about regulations regarding road projects. All 3 supervisors and our road contractor expressed interest. Mr. Fornengo will contact Soil & Water.

2. Clerk directed to send a letter to Carlson Timber Products regarding the poor condition of the ditch after they had worked off Hay Creek Road and asking for a reimbursement of $400.00

ANYTHING ELSE TO COME BEFORE THE BOARD:

1. Chair Fornengo reported that he has received an access code from the Cooperative Purchasing Venture.

2. More road work authorized for 2009: Motion by Dave Fornengo, second by Dave Baker, to add 15 more loads to School House Drive and to leave Creek View Lane order at 5 loads as set up in June, but extra loads if needed. Carried. Todd Elliott reported that most of the work in the eastern end of the township has been done.

Meeting adjourned at 9:07 p.m.

Respectfully submitted,

Fran Levings, Clerk _____________________________

Also signed by the Chair ___________________________

Date signed______________________________

THE BOARD OF AUDIT (Supervisors Dave Baker, Don Mishler, and Dave Fornengo) MET AT 7 P.M. TO EXAMINE THE FINANCIAL RECORDS OF THE CLERK AND THE TREASURER FOR FISCAL YEAR 2008.  THEY SIGNED A STATEMENT THAT EVERYTHING IS IN ORDER.  THIS STATEMENT IS IN THE FINANCIAL RECORDS BOOK. 

MINUTES-NEW DOSEY TOWN BOARD REGULAR MEETIG-FEB. 9, 2009

Meeting called to order at 7:31 p.m. by Chair Dave Fornengo.  Also present were Supervisors Don Mishler and Dave Baker, Treasurer Vicki Elliott, Clerk Fran Levings, Deloris Schirmer, Al Wolf, Todd Elliott and Wes Cemenski.

New Dosey Township resident Deloris Schirmer read a letter (attached to file copy of these minutes) regarding concerns she has about the fact that plowing following snow storms has not always  been approved.  She delineated some township expenditures that she feels may be less important than plowing township roads.  Supervisor Dave Baker responded that for about 5 years, the township received substantial payments for timber sales from Pine County and we no longer get this money.  The township budget is tight right now.  Therefore, the supervisors are adhering closely to the snow plowing policy adopted at the 2008 Annual Meeting and not plowing roads unless there is an accumulation of 4 inches of snow or more in one storm.  The Township had to cash in a CD in January to meet expenses.  Clerk Fran Levings further responded that some of the less important expenditures will be put before the 2009 Annual Meeting for consideration.  Ms. Schirmer differed with the Supervisors’ assessment of less that 4 inches after one snowfall- she said she had measured 6 inches.  Supervisor Baker said that he plans to make a case for an increase in levy at the ’09 Annual Meeting.  The Board thanked Ms. Schirmer for coming in with her concerns.

Motion by Dave Baker, second by Don Mishler, to approve the minutes of the regular meeting of Jan. 12, 2009.  Carried.

 Clerk Vicki Elliott presented the treasurer’s report (attached to file copy).  She said that she created a new Fund- Savings Account- $7000.00 with money from the CD she cashed in.  

Fund Balances are: 

General Fund                            $4061.04

Road & Bridge Fund              11303.17

Cemetery Fund                            154.02

Fire Protection Fund                    108.34

Fire Hall Fund                              309.07

Cartway-Proffit, Hanson            1464.27

Savings Account                         7000.00

CDs                                           70501.46

Motion by Dave Fornengo, second by Dave Baker, to approve the treasurer’s report. Carried. 

Clerk Fran Levings presented the Claims List for Approval and the Net Employee pay( attached to file copy).  Motion by Dave Fornengo, second by Don Mishler, to pay these bills.  Carried.

CLERK’S REPORT: 

• 1. Presented the names of Dave Baker, Marlene Mishler and Helen Allen to be judges for the township election on March 10^th. Motion by Dave Fornengo, second by Don Mishler, to approve this list of judges.
• 2. Board of Review and Equalization Meeting-April 13 at 1 p.m. in the town hall.
• 3. Reported on a conversation with Cathy Clemmer, Pine County Auditor, regarding mail-in voting for 2010. The township would save about $1500 with this program. Ms. Clemmer said she would approve such a request if it is passed by motion at the Annual Meeting.
• 4. Supervisor Baker has completed and submitted the Census Report on geography.

NO ZONING REPORT

OLD BUSINESS:           

• 1. Dave Fornengo reported that he had received a crank from Scott Olson and that Don Mishler installed it on the fuel tank.
• 2. Dave Baker reported that the wind meter “kicks out” periodically. Perhaps voltage is a problem. Dave Fornengo, an electrician, said he will look at it and get help from ECE if necessary.
• 3. Clerk Levings led a discussion of budget concerns. She has outlined some ways to save money in the General Fund and will present them to the Annual Meeting. These include using only ONE newspaper for public notices,no training, Mail-in Voting, reducing the amounts for Contracts for Services, a “Perpetual Care” program for the cemetery, spending less on office supplies, charging a rental fee for use of the town hall, raising the filing fee, a salary freeze, and not increasing the mileage reimbursement rate. Supervisor Baker noted that the township will go broke in 2 years without an increase in township taxes. He also said that maintaining roads is our first priority and money will be needed to do this. Todd Elliott said the township needs to look at brush and tree control along the right-of-way also. Discussion of the possibility of mandating a deposit from loggers who use our roads. Will not do so at this time, because logging companies have been cooperative so far in reimbursing the township for damage done to township roads. With one exception (not doing any training at all), the Board agreed to go with the Clerk’s suggestions for cuts in the General Fund.
• 4. Clerk said that she met with webmaster Glen Williamson and brought all features up-to-date.

NEW BUSINESS: 

• 1. Clint Elliott, who has been hired by the township, to do the mowing of town hall and cemetery lawns, has requested a newer lawnmower for 2009. Clerk will put in on the agenda for the Annual Meeting.
• 2. Motion by Dave Forengo, second by Don Mishler, to approve a resolution submitted by the North Pine Riders Snowmobile Club, Willow River, to support their efforts in applying for a grant(Letter attached to file copy). Part of this club’s trails are in our township. Carried.

ANYTHING ELSE TO COME BEFORE THE BOARD

• 1. Resident Wes Cemenski said he still wants a stop sign put up on Pine Cty Hwy 32 at its intersection with Pine Cty Hwy 31. Vicki Elliott recommended that he appear at a Pine County Supervisors meeting to speak at the “Public Concerns” part of the agenda and bring copies of all dates for calls and conversations already made on this issue.

Meeting adjourned at 9:34 p.m. 

Respectfully submitted,

Fran Levings, Clerk

Also signed by the Chair_____________________________________

Date signed _____________________________________

Meetings begin at 7:30 p.m.

2008

January 14

February 11

March 10

March 11- Election and Annual Town Meeting

April 14

May 12

June 9

July 14

August 11

September 8

** October 15

November 10

December 8

** designates a change in date due to an observed federal holiday falling on the 2nd Monday.