Meeting called to order at approximately 5:30 PM by Chair David Fornengo. Present were Chair David Fornengo, Supervisor Jason Canesi, Treasurer Wayne Hessler, and Clerk Kathleen Krejci. Supervisor Jason Fornengo called into the meeting. Also in attendance from the public were Don Eddy and Bev Carlin.

Pledge of Allegiance: Done

PUBLIC INPUT

None.

AGENDA AND MINUTES

• Motion by Jason Canesi, second by David Fornengo to approve the May 12th, 2026 agenda. (Carried)
• Motion by Jason Canesi, second by Jason Fornengo to approve the minutes from April 13, 2026. (Carried)

TREASURER’S REPORT

• Checking account balance reported at $20,571.41 in checking and $1,186.61
• Motion by Jason Fornengo, second by Jason Canesi to approve the Treasurer’s Report. (Carried)

CLAIMS & PAYROLL

• Clerk Kathleen Krejci prepared the Claims and Payroll list for approval
• Motion by Jason Canesi, second by Jason Fornengo to pay Claims and Payroll (Carried)

CLERK’S REPORT

• Shared Road Snow Plowing – Per CTAS records, no billing has been sent to Arna township since 2021 for New Dosey Township plowing their section of Hay Creek Road. Kathleen is still working on looking through old records to compile a claim to be sent. Expect this will be done within the week.
• 2026 SLFRF Report completed before deadline.
• 2026 MN Association of Townships Officer List submitted before deadline.
• State General Election on November 3^rd – Notice of Filing has been posted on the outdoor announcement board. New Dosey Township is a mail-in ballot jurisdiction. Office that will be on the ballot for our jurisdiction is the North Pine Association Hospital District – District at Large Seat. Kathleen will attend the Clerk election training June 23^rd or 24^th.
• Adjustment of account funds to cover town hall repairs after flood – Concern regarding insufficient funds in the general fund to cover construction expenses outside of insurance reimbursement. Board discussed option to transfer from Road and Bridge to General fund (excluding the $12,897 from gas tax), but no transfer has been done yet. Upcoming property tax settlement in June may relieve some cash flow concerns.
• Payroll Claim Sheets have been updated with wage changes per the 2026 Reorganization Meeting. Copies emailed out. If you still need an updated copy, please email katienewdosey@outlook.com.
• Spring Short Courses – Kathleen attended last month and provided report of what she learned. One thing we need to implement is a Records Retention Schedule and Resolution. The Records Retention and Filing System for Townships from the Minnesota Historical Society was presented to the board along with RR2000 from the MAT website, which was read aloud and signed by David Fornengo, Chair. Carried 3-0. Kathleen plans to implement this as soon as the Township files are back in the town hall.

OLD BUSINESS

• Grader maintenance – Holding off on further maintenance until town hall expenses are complete. Expect $2,000 to fix a few things. Discussion held regarding need for an air compressor to refill the tires. Will consider this later if funds are available. Still working on the shoe part replacement.
• Town Hall Renovation Update – Construction is nearly complete. The kitchen cabinets have been installed and expect the countertops to be installed next week. The plumber will be out soon to hook everything up. The Service Master invoice is still pending per MATIT instruction on how to handle reimbursement. There was a significant increase in our electric bill (~$850) due to running the fans and heat during the remediation process and construction. Kathleen asked MATIT if reimbursement was possible, but this request was denied. The following were discussed for next steps for the town hall:
  • Appliances – David Fornengo requested quotes for kitchen appliances and Carey’s Comm was the only one who responded. Frigidaire electric 5-burner stove, 30” wide 18 cubic foot refrigerator with top freezer, and 1.4 cubic foot microwave quoted at $1,854 (delivered). Jason Canesi inquired of the price of a 36” fridge that would fit the 37” cabinet space properly. David will ask Dane at Carey’s about this. Will need to ensure that the town hall is fully operational before summer town hall reservations by the public come around. Will also need toilets once the water filtration system is installed. Motion made by David Fornengo to set the appliance budget at $2,500, second by Jason Canesi (Carried 3-0).
  • Water filtration system – The town hall water is not safe to drink per the water test. Liability issues discussed. Quotes from 3 different companies presented and Jackson Plumbing for $4,900 was selected after much discussion (Carried 3-0).
  • Bookshelf for township records – Bookshelves were lost in the flood. Jason Canesi has leftover Hickory materials and can build one.

• ROAD WORK – Kingsdale Road culvert has been repaired by Roberts Excavating. Jason Canesi has inspected the work and it looks good. David Fornengo contacted Arna Township regarding the trees and brush obstructing Hay Creek Road and they are interested in a coordinated effort. Will look into implementing this later this summer.

NEW BUSINESS

• Annual Road Review – The board plans to conduct this within the next few weeks (weather permitting).
• Public Inquiries – David Fornengo received an inquiry from property owner Joe Anderson on Kingsdale Rd. Plans to get it surveyed to put a driveway in. David let him know that the Township will provide a culvert and dirt for the driveway. David received a second inquiry from another property owner on State Line Road who wants to build a small cabin and referred him to Pine County Zoning.
• Garbage Board – No meeting, no updates.
• Hospital Board – No updates. Still looking for a new hospital board representative. Don Eddy expressed interest and plans to attend the next meeting.

Anything else to come to the board? None

Next meeting is Tuesday, June 9th, 2025 @ 5:30 PM

Meeting adjourned at 6:45 PM

Respectfully submitted,

Kathleen Krejci, Clerk

Meeting called to order at approximately 5:30 PM by Chair David Fornengo. Present were Chair David Fornengo, Supervisor Jason Canesi, Treasurer Wayne Hessler, and Clerk Kathleen Krejci. Also in attendance from the public were Anthony Fornengo, Robin Fornengo, and Jason Fornengo.

Pledge of Allegiance: Done

PUBLIC INPUT

None

AGENDA AND MINUTES

• Motion by Jason Canesi, second by David Fornengo to approve the April 13, 2026 agenda. (Carried)
• Motion by Jason Canesi, second by David Fornengo to approve the minutes from March 9, 2026. (Carried)

TREASURER’S REPORT

• Checking account balance reported at $58,664.20
• Discussion on how to utilize funds to cover town hall repairs after flood
  • Approximately $12,897 in gas tax funds were received from Pine County, however, these funds are designated for road and bridge purposes only and cannot be transferred to the general fund
  • Concern raised regarding insufficient funds in the general fund to cover upcoming construction expenses outside of insurance reimbursement. Board discussed potential short-term internal fund adjustments from Road and Bridge to General fund (excluding the $12,897 from gas tax). Upcoming property tax settlement in May may relieve some cash flow concerns.
• Motion by David Fornengo, second by Jason Canesi to approve the Treasurer’s Report. (Carried)

CLAIMS & PAYROLL

• Clerk Kathleen Krejci prepared the Claims and Payroll list for approval
• Motion by Jason Canesi, second by David Fornengo to pay Claims and Payroll (Carried)

CLERK’S REPORT

• Quarter 1 payroll tax filings (941s), Paid Leave and UI reports This our first payment to the Minnesota Paid Leave program and the township cost for this quarter was $35.77.
• Election Results:
  • 18 total ballots cast
  • Jason Canesi elected Supervisor (3-year term) with 17 votes
  • Kathleen Krejci elected Clerk (2-year term) with 17 votes
• Kathleen presented culvert pricing for 2026, but board states we have plenty of culverts on hand from last year’s purchase.
• Annual Donations of $250 were issued to Seven County Senior Federation and Pine County Historical Society per discussions at the Annual Meeting.
• Discussion held regarding separating driveway snowplowing vs. township road expenses in CTAS for clearer accounting. Will come up with a plan this fall for next season.
• Shared Road Snow Plowing – Discussion regarding billing Arna Township for snowplowing their portion of Hay Creek Road per our contract. Clerk Kathleen looked at our CTAS records and it appears that no billing has occurred since 2021 despite New Dosey Township plowing that section of road. Decision to:
  • Back-bill prior years at ~$120 per event
  • Bill current year at ~$185 per event
• Upcoming Important Events:
  • April 17^rd – Short courses rescheduled due to weather. Kathleen will attend and will carpool with Clerk and Treasurer from Wilma Township to save on mileage.
  • April 23^rd – Board of Appeal and Equalization Meeting at 2:30 at the North Pine Government Center. The purpose of this meeting will be to determine whether property in the jurisdiction has been properly valued and classified by the assessor.
  • October 3^rd – Township Legal Seminars by Couri & Ruppe

REORGANIZATION MEETING

Monthly board meeting recessed at 6:03pm for Board of Reorganization Meeting. Adjourned at 6:16pm.

OLD BUSINESS

• Supervisor Appointment – Anthony Fornengo resigned in March, so a motion was made by David Fornengo and carried 3-0 to appoint Jason Fornengo as Supervisor to fill the remaining term. Oath of office administered during the meeting
• Town Hall Flood Update – Construction is nearly complete. The town hall interior has been painted, trim is on, ceiling is finished, lights have been upgraded, and flooring has been installed. Next, is installing the kitchen cabinets and new kitchen appliances. Ideally, the town hall needs new windows and siding as well, but will wait on that until we have a better idea of where our finances stand. Robin Fornengo provided recommendations for replacement cleaning supplies for the town hall. Kathleen brought forward a recommendation from MATIT to consider increasing the contents coverage limit (currently $5,000) for the town hall. The Board discussed that increasing the limit would also increase the insurance premium and that it’s best to wait until we have a better picture of actual expenses and replacement needs. Of note, there was a significant increase in our electric bill (~$850) due to running the fans and heat during the remediation process and construction. Kathleen to look into potential reimbursement for this.
  • Total project estimated at approximately $102,000
  • Insurance covering approximately $67,283
  • Initial insurance check expected this week: ~$57,884
  • Final reimbursement check (~$17,497) expected upon project completion
  • The township is responsible for remaining balance, including any upgrades beyond insurance scope
• Hay Creek Road South has trees and brush obstructing – a contractor has been contacted and expressed interest in this project. Work will proceed once ground conditions allow. The board will coordinate with adjacent Arna Township for shared responsibility and contact affected landowners regarding tree removal and whether brush/wood remains on-site or is removed.
• Well water test for town hall – the contractor took a sample and the results are pending

NEW BUSINESS

• Road Work – Kingsdale Road culvert area has been temporarily repaired and is passable. Warning signs and cones remain in place due to risk of washout. A contractor has been contacted for repair/replacement estimates to determine if we should continue with temporary maintenance or proceed with full replacement
• Annual Road Review – MAT guidelines reviewed and there is no strict statutory requirement for a specific date. The board agreed to conduct the review in early May (weather permitting).
• Grader Maintenance – We received an incorrect replacement part (~$500 item). Plan to remove the existing part and bring it to the supplier to ensure correct replacement. The grader is still operational, but requires repair to prevent further issues.
• Plow Truck Maintenance – Has transmission leaks, joint wear, and needs overall servicing. The board agreed to delay service slightly due to budget constraints.
• Garbage Board – No meeting, no updates
• Hospital Board – No updates. Still looking for a new hospital board representative.

Anything else to come to the board? None

Next meeting is Tuesday, May 12th, 2025 @ 5:30 PM

Meeting adjourned at 6:38 PM

Respectfully submitted,

Kathleen Krejci, Clerk