MINUTES-NEW DOSEY TOWN BOARD REGULAR MEETING- AUGUST 13,2014

Meeting called to order at 7:30pm by Chair Dave Fornengo.  Also present were Supervisors Jason Fornengo and Dave Baker, Clerk Fran Levings, Deputy Clerk Mandy Fornengo, Pine County Zoning Administrator and Assessor Kelly Schroeder, Road Contractor Ed Proffit and Planning Commissioner Anthony J. Fornengo.  Absent was Treasurer Margaret Coveau.

Motion by Jason Fornengo, second by Dave Baker, to approve the Agenda.  Carried.

Pine County Zoning Administrator and Assessor Kelly Schroeder explained some the aspects of the new Pine County SubSurface Treatment System and fielded questions.  She said that the township can adopt the county ordinance or write its own ordinance.  There  must be a compliance inspection at the point of sale of any property in the township.  The 3 conditions looked for are (1) a leaking tank  (2) any leaking into the house (3) any vertical infiltration. For shoreland property, Pine County does the inspection.  Otherwise, the township can use its own inspector.  In answer to a question by Dave Baker, she said that alternate systems are not part of the county ordinance and a more advanced inspector would be required.  Composting toilets are permitted.  Outhouses must have a holding tank and requires an inspection.  She provided a handout- “Requirements for city and township SSTS programs” (attached to file copy of these minutes).   John Fornengo asked what new features were in the county ordinance.  Three that Ms. Schroeder mentioned were(1) a management plan (2) septic abandonment process and (3) abandoned wells must be filled with a certain cement.

The Board thanked Ms. Schroeder for her time and comments and she left the meeting.

After discussion, motion by Dave Fornengo, second by Jason Fornengo, to have the township write its own SSTS ordinance.  Carried.  An ordinance must be written and submitted to the Minnesota Pollution Control Board by December 2014 and in effect in the township by February, 2015.

Motion by Dave Baker, second by Jason Fornengo, to approve the minutes of the Jul7 9, 2014 meeting.  Carried.

Clerk Levings presented the Treasurer’s Report as prepared by Treasurer Margaret Coveau (attached to file copy of these minutes).  FUND BALANCES ARE:  General Fund- $9919.46, Road & Bridge Fund- $31318.76, Cemetery/Landscaping Fund- $458.75, Fire Protection Fund- $7149.05, Fire Hall Fund- $125.45, Cartway Fund- $89.15, Savings Account- $1158.16, Driveways Fund- $4237.18 and CDs- $44606.74.

These funds reflect the 1^st ½ of the Property Tax payment. Motion by Dave Fornengo, second by Jason Fornengo, to accept the Treasurer’s Report.  Carried.

Clerk Levings presented the Claims List and the Net Payroll List for approval (Attached to file copy of these minutes).  Motion by Dave Baker, second by Jason Fornengo, to pay these bills.  Carried.

CLERK’S REPORT:

1. Letter was sent to Denise Baron, Pine County Director of Emergency Services, required a road sign and fire # for the previously called “Unnamed Road”. This road is now named Red Maple Lane. Letter also asked that property owner Pete Miller on Squib Creek Drive be given a fire #.
2. Clerk reported that cemetery rates for Arna Township are: $100/grave for anyone owning property in Arna, New Dosey or Wilma Townships. For other persons, it is $200/grave.  A lot in Arna Township is $600 for any property owner in Arna, New Dosey and Wilma Townships.  For other persons, a lot is $1200.00.  Chair Fornengo suggested that our township write a comprehensive Cemetery Policy and have it ready for comments/ amendments and approval at the 2015 Annual Meeting.  He further suggested that we spread dirt on the pauper’s graves and plant grass seed next spring.
3. Clerk distributed copies of our letterhead stationery with the township tax exempt # on it.
4. The Minnesota Association of Townships District 7 Meeting will be held at the Anoka-Ramsey Community College on Sept. 3. District Chair Don Sherper is retired and Glen Williamson, Wilma Town Chair, is running for that position.
5. Mandy Fornengo will be sending our revised Driveway plowing notices in September.
6. Clerk recommended raising the wage rate for the Deputy Clerk Motion by Jason Fornengo, second by Dave Baker, to pay her $15/hr for training and $40/meeting.

ZONING REPORT:

1. Land Use Permits # 113 and 114 were granted respectively to James Hyrkas (Shed) and Doug Ohlrogge (Storage Building.)

OLD BUSINESS:

1. Road Work Update- Chair Fornengo explained 2 prices he had gotten for culverts (Price sheet attached to file copy of these minutes). He said he order 3 culverts for McDermott Creek Road and Timber Ridge Drive for @ $1300.00.  He also had received a request from the DNR for permission from the township for the “use of township roads as alignment for the now named “Matt Lourey State Trail” (formerly Munger Trail).(This letter of request is attached to the file copy of these minutes) Chair Fornengo gave township permission via email. Ed Proffit reported that property owner John Frank is doing some work on School House Road.  Consensus of the Board was to provide gravel “free of charge” to Mr. Frank in exchange for his labor.  Discussion of purchasing new tires for the grader.  Chair Fornengo said that his research showed him that for @$7500.00, the town could purchase tires, labor and O-rings from Pomp’s Tires in Superior, WI.  Motion by Jason Fornengo, second by Dave Baker, to do so.
2. A brushing contract with Town of Blaine in WI will be on their next meeting agenda. (Copy of contract attached to file copy of these minutes).
3. Chair Fornengo recommends purchasing 2 laptops. The new CTAS 8 program will be here in October.
4. Discussion of purchasing a safe. It would cost @ $600 from Amazon or we could try to find a local company to purchase from.
5. Emergency Response Training is on-going at the Pine County Courthouse.

NEW BUSINESS:

1. Clerk was asked to phase out the Don Proffit Cartway Petition. The 3-year time period for purchasing wetland credits by the petitioner has lapsed.  Proffit will be refunded the balance of his bond.

ANYTHING ELSE TO COME BEFORE THE BOARD?

1. Clerk will contact Ron Osladil, chair of the North Area Pine Hospital District, to set up a town meeting for a discussion on the advantages and disadvantages of the township joining the organization. It will be set for a Saturday.

Meeting adjourned at 10pm.

Respectfully submitted,

Fran Levings, Clerk

Also signed by the Chair ________________________  Date _________________

MINUTES- NEW DOSEY TOWN BOARD MEETING- JULY 9, 2014

Meeting called to order at 7:30pm by Chair Dave Fornengo.  Also present were Supervisors Dave Baker and Jason Fornengo, Clerk Fran Levings, Deputy Clerk Mandy Fornengo and Naomi Burtnick.  Absent was Treasurer Margaret Coveau.

Motion by Dave Baker, second by Jason Fornengo, to approve the Agenda.  Carried.

Motion by Jason Fornengo, second by Dave Baker, to approve the minutes of the June 11, 2014, meeting.  Carried.

Clerk Fran Levings presented the Treasurer’s Report as done by Treasurer Margaret Coveau. (Attached to file copy of these minutes). FUND BALANCES ARE:  General Fund- $7314.45, Road & Bridge Fund- $28,928.52, Cemetery/Landscaping Fund- $649.07, Fire Protection Fund- $5686.71, Fire Hall Fund- $125.45, Cartway Fund- $89.15, Savings Account- $1150.16, Driveways Fund- $4330.79 and CDs- $44,524.59.  Motion by Dave Baker, second by Dave Fornengo, to approve the Treasurer’s Report.  Carried.

Clerk Fran Levings presented the Claims List and the Net Payroll List for approval. (Attached to file copy of these minutes).  Motion by Jason Fornengo, second by Dave Baker, to pay these bills. Carried.

CLERK’S REPORT:

1. Clerk requested a new printer.  Motion by Dave Baker, second by Dave Fornengo, to do so.  Carried.  Chair Fornengo will a new laptop computer, printer and scanner.
2. Phasing out the Proffit cartway was tabled until the August meeting.
3. Clerk reported that she has sent a letter to the Pine County Emergency

Coordinator requesting emergency numbers for the so-called Kirchberg        Road and for School House Drive.

4. Clerk asked for input on whether or not to change the rates charged for cemetery graves and lots.  She was asked to research other townships to learn what rates they have.

ZONING REPORT:

1. Certificate of Minor-Subdivision issued to Don Eddy.
2. Pine County Assessor/Zoning Commissioner Kelly Schroeder will attend the August meeting to discuss the Pine County SSTS Ordinance.  Planning Commissioners Ed Carlin and John Fornengo will also attend this meeting.  All Board members and Planning members will be given a copy of the ordinance in advance of the meeting.

OLD BUSINESS:

1. Road Work Update-  Greg Beck and Jason Fornengo examined Doyle Road and suggest that a culvert be installed. T&T Logging will do this work as a repair responsibility.  Creek View Lane- all is fine.  Chair Fornengo has received several emails stating that the road is washed out.  He drove the road and reports that it is fine.  The culvert that is washed out is beyond where the township is doing work.  The culvert may be plastic.  A few more loads of pit run are required.
2. Unnamed Road Update- Correspondence indicates that no easement will be reached between the property owners.  Supervisor Baker did a “walk- through” with Pine County Soil & Water and the Army Corps of Engineers.  The township will need a permit from the Army Corps for a new culvert.  The Clerk will give the road a name and order a sign from Pine County and an emergency number.  The road will be added to the 2014 Road Certification list. Supervisors will install a Minimum-Maintenance sign and order pit run to be spread on the road.
3. Motion by Jason Fornengo, second by Dave Baker, to sign a contract with the Town of Blaine in Wisconsin for roadside brushing to be done.  Chair Fornengo displayed a map of all township roads on his laptop. Carried.
4. Our township does not qualify for the Great River Energy Proposal.
5. Motion by Dave Baker, second by Jason Fornengo, to register for the Pine County On-line Property Records program. Carried.
6. Purchase of a safe for keeping important documents was postponed for the August meeting.

NEW BUSINESS:

1. Minnesota Association of Township Short Course report by Clerk Levings. She learned that the person who does the mowing for a township must use township equipment if scheduled as an employee as opposed to a contractor. Consensus was to lease the mower from the employee.  Clerk will look into this.

ANYTHING ELSE TO COME BEFORE THE BOARD?

1. Lengthy discussion of employing Ron Mosser to be the township mechanic.  He is an experienced diesel mechanic.  He is willing to work for the township for $25/hour.  His pension would be negatively affected if he receives a check from the township. Therefore, he will not be able to be hired as either an employee or a contractor.  The Board granted permission to Frank Rehberger to work on the town grader at his home where he has the necessary tools.  Mr. Rehberger will then bill the township for his time and expenses.
2. Dave Baker reported on a conversation he had with a property owner on School House Drive across the creek making it difficult to access.  He claimed that the road is in pretty bad shape.  He would be willing to work with the township on this.  Mr. Baker will contact our road contractors about this.
3. Chair Fornengo will do some pricing on new grader tires.
4. A property owner requested that gravel be put on that part of Loggers Lane that is a Minimum-Maintenance Road.
5. Motion by Dave Fornengo, second by Jason Fornengo, to renew the agreement between the DNR and the township over the Matt Lourey Trail.

Meeting adjourned at 9:15pm.

Respectfully submitted,

Fran Levings, Clerk

Also signed by the Chair:________________________________  Date ____________