MINUTES- NEW DOSEY TOWN BOARD MEETING- JULY 9, 2014

August 16th, 2014

MINUTES- NEW DOSEY TOWN BOARD MEETING- JULY 9, 2014

Meeting called to order at 7:30pm by Chair Dave Fornengo.  Also present were Supervisors Dave Baker and Jason Fornengo, Clerk Fran Levings, Deputy Clerk Mandy Fornengo and Naomi Burtnick.  Absent was Treasurer Margaret Coveau.

Motion by Dave Baker, second by Jason Fornengo, to approve the Agenda.  Carried.

Motion by Jason Fornengo, second by Dave Baker, to approve the minutes of the June 11, 2014, meeting.  Carried.

Clerk Fran Levings presented the Treasurer’s Report as done by Treasurer Margaret Coveau. (Attached to file copy of these minutes). FUND BALANCES ARE:  General Fund- $7314.45, Road & Bridge Fund- $28,928.52, Cemetery/Landscaping Fund- $649.07, Fire Protection Fund- $5686.71, Fire Hall Fund- $125.45, Cartway Fund- $89.15, Savings Account- $1150.16, Driveways Fund- $4330.79 and CDs- $44,524.59.  Motion by Dave Baker, second by Dave Fornengo, to approve the Treasurer’s Report.  Carried.

Clerk Fran Levings presented the Claims List and the Net Payroll List for approval. (Attached to file copy of these minutes).  Motion by Jason Fornengo, second by Dave Baker, to pay these bills. Carried.

CLERK’S REPORT:

  1. Clerk requested a new printer.  Motion by Dave Baker, second by Dave Fornengo, to do so.  Carried.  Chair Fornengo will a new laptop computer, printer and scanner.
  2. Phasing out the Proffit cartway was tabled until the August meeting.
  3. Clerk reported that she has sent a letter to the Pine County Emergency

Coordinator requesting emergency numbers for the so-called Kirchberg        Road and for School House Drive.

  1. Clerk asked for input on whether or not to change the rates charged for cemetery graves and lots.  She was asked to research other townships to learn what rates they have.

ZONING REPORT:

  1. Certificate of Minor-Subdivision issued to Don Eddy.
  2. Pine County Assessor/Zoning Commissioner Kelly Schroeder will attend the August meeting to discuss the Pine County SSTS Ordinance.  Planning Commissioners Ed Carlin and John Fornengo will also attend this meeting.  All Board members and Planning members will be given a copy of the ordinance in advance of the meeting.

OLD BUSINESS:

  1. Road Work Update-  Greg Beck and Jason Fornengo examined Doyle Road and suggest that a culvert be installed. T&T Logging will do this work as a repair responsibility.  Creek View Lane- all is fine.  Chair Fornengo has received several emails stating that the road is washed out.  He drove the road and reports that it is fine.  The culvert that is washed out is beyond where the township is doing work.  The culvert may be plastic.  A few more loads of pit run are required.
  2. Unnamed Road Update- Correspondence indicates that no easement will be reached between the property owners.  Supervisor Baker did a “walk- through” with Pine County Soil & Water and the Army Corps of Engineers.  The township will need a permit from the Army Corps for a new culvert.  The Clerk will give the road a name and order a sign from Pine County and an emergency number.  The road will be added to the 2014 Road Certification list. Supervisors will install a Minimum-Maintenance sign and order pit run to be spread on the road.
  3. Motion by Jason Fornengo, second by Dave Baker, to sign a contract with the Town of Blaine in Wisconsin for roadside brushing to be done.  Chair Fornengo displayed a map of all township roads on his laptop. Carried.
  4. Our township does not qualify for the Great River Energy Proposal.
  5. Motion by Dave Baker, second by Jason Fornengo, to register for the Pine County On-line Property Records program. Carried.
  6. Purchase of a safe for keeping important documents was postponed for the August meeting.

NEW BUSINESS:

  1. Minnesota Association of Township Short Course report by Clerk Levings. She learned that the person who does the mowing for a township must use township equipment if scheduled as an employee as opposed to a contractor. Consensus was to lease the mower from the employee.  Clerk will look into this.

ANYTHING ELSE TO COME BEFORE THE BOARD?

  1. Lengthy discussion of employing Ron Mosser to be the township mechanic.  He is an experienced diesel mechanic.  He is willing to work for the township for $25/hour.  His pension would be negatively affected if he receives a check from the township. Therefore, he will not be able to be hired as either an employee or a contractor.  The Board granted permission to Frank Rehberger to work on the town grader at his home where he has the necessary tools.  Mr. Rehberger will then bill the township for his time and expenses.
  2. Dave Baker reported on a conversation he had with a property owner on School House Drive across the creek making it difficult to access.  He claimed that the road is in pretty bad shape.  He would be willing to work with the township on this.  Mr. Baker will contact our road contractors about this.
  3. Chair Fornengo will do some pricing on new grader tires.
  4. A property owner requested that gravel be put on that part of Loggers Lane that is a Minimum-Maintenance Road.
  5. Motion by Dave Fornengo, second by Jason Fornengo, to renew the agreement between the DNR and the township over the Matt Lourey Trail.

Meeting adjourned at 9:15pm.

Respectfully submitted,

Fran Levings, Clerk

Also signed by the Chair:________________________________  Date ____________

MINUTES- REGULAR MEETING- NEW DOSEY TOWN BOARD- JUNE 11, 2014

July 8th, 2014

MINUTES- REGULAR MEETING- NEW DOSEY TOWN BOARD- JUNE 11, 2014

Meeting called to order at 7:30pm by Chair Dave Fornengo.  Also present were Supervisors Dave Baker and Jason Fornengo, Clerk Fran Levings, Deputy Clerk Mandy Fornengo, Todd Elliott and Ed Proffit.

Motion by Jason Fornengo, second by Dave Baker, to approve the Agenda.  Carried.

Motion by Dave Fornengo, second by Jason Fornengo, to approve the minutes as amended to read – Under Old Business (1) Change TARP to TEP.  Carried.

Clerk Fran Levings presented the Treasurer’s Report as prepared by Treasurer Margaret Coveau. (Attached to file copy of these minutes) Fund Balances are:  General Fund- $3255.05, Road & Bridge Fund-$15924.65, Cemetery/Landscaping Fund- $810.74, Fire Protection Fund- $2927.45, Fire Hall Fund- $125.45, Cartway Fund- $89.15, Savings Account- $1157.08, Driveways Fund- $4330.79 and CDs- $44524.59.  Motion by Dave Fornengo, second by Jason Fornengo, to accept the Treasurer’s Report.

Clerk Fran Levings presented the Claims List and the Net Payroll List for approval.  (Attached to file copy of these minutes).  Motion by Jason Fornengo, second by Dave Baker, to pay these bills.

CLERK’S REPORT:

  1. Cemetery volunteer Al Holter had recommended purchasing a safe to store valuable cemetery and other records in.  Chair Fornengo will research some prices.
  2. Clerk distributed copies of the amended Plowing Private Drives Policy.  Dave Baker noted some typing errors that needed to be addressed.
  3. Clerk will attend the Minnesota Association of Townships Short Course in Carlton on June 26.
  4. Clerk distributed a copy of the New Dosey Township pay schedule and said she would have it put on our website.
  5. Clerk reported that the 2014 census report from the state demographer gives our township a population of 74.

NO ZONING REPORT

OLD BUSINESS:

  1. Road work orders were assigned to Todd Elliott Excavating (Class 5 orders and culverts) and to Ed Profitt (pit run orders).  Chair Fornengo detailed the work required for this year.
  2. Dave Baker reported that he will be part of a “walk-through” of the unnamed road going N. for 1/4th of a mile from Hwy 32 near the WI border.  He will be accompanied by representatives from Pine County Soil & Water and the TEP program in Duluth.  The “walk through” will be on June 17.
  3. No further report on the broken down plow truck.

NEW BUSINESS:

  1. Dave Baker reported on the status of the cemetery as far as matching up with the recent survey completed by the Pine County Surveyor.  The graves in the Block 3- the SE section are not in alignment with the survey.  Those graves in Block 1 are in perfect alignment. Discrepancies will be noted in the cemetery records. Mr. Holter will computer-generate copies of the unaligned section.  He would also like to purchase 16 block markers. Motion by Dave Fornengo, second by Dave Baker, to do so Carried.. Mr. Fornengo will research prices.
  2. Township has received a letter from the Great River Energy with a proposal.  Chair Fornengo will read the letter and report back to the Board.
  3. Motion by Dave Fornengo, second by Jason Fornengo, to contract again with Bob Brewster to do all assessing in our township.
  4. Pine County has some tax-forfeited land for sale.  It is located off Hay Creek Road past Lydia Mishler’s former property.  Sale of this land would make another property owner landlocked and the township is opposed to that.  Chair Fornengo will contact County Land agent Greg Beck.
  5. Chair Fornengo will move forward on ordering the Internet and Telephone service for the town hall.
  6. Chair Fornengo will see what he can do about getting the flat tire on the grader fixed.

Meeting adjourned at 8:43pm.

Respectfully submitted,

Fran Levings, Clerk                Also signed by the Chair___________________

 

Date:_________________________

MINUTES- REGULAR NEW DOSEY TOWN BOARD MEETING- MAY 14, 2014

June 4th, 2014

MINUTES- REGULAR NEW DOSEY TOWN BOARD MEETING- MAY 14, 2014

Meeting called to order by Chair Dave Fornengo.  Also present were Supervisors Jason Fornengo and Dave Baker, Clerk Fran Levings, and Mandy Fornengo. Absent was Margaret Coveau, Treasurer.

Motion by Jason Fornengo, second by Dave Baker, to approve the Agenda.  Carried.

Motion by Dave Baker, second by Jason Fornengo, to approve the minutes of the regular meeting of April 9, 2014.  Carried.

Clerk Fran Levings presented the Treasurer’s report as prepared by Treasurer Margaret Coveau.(Attached to file copy of these minutes) Fund Balances are:  General Fund- $4203.11, Road & Bridge Fund- $17,213.21, Cemetery/Landscaping Fund- $555.74, Fire Protection Fund- $2927.45, Fire Hall Fund- $125.45, Cartway Fund- $89.15, Savings Account- $1157.08, Driveways Fund- $5518.23 and CDs- $44,424.59.  Motion by Dave Fornengo, second by Jason Fornengo, to approve the Treasurer’s Report.  Carried.

Clerk Fran Levings presented the Claims List and the Net Payroll List for approval. (Attached to file copy of these minutes).  Motion by Dave Baker, second by Dave Fornengo, to pay these bills.  Carried.

CLERK’S REPORT:

  1. Clerk announced that she will not seek re-election in March of 2016.  She recommended that the Board appoint a Deputy Clerk to begin training with her.  Motion by Dave Baker, second by Jason Fornengo, to appoint Mandy Fornengo as Deputy Clerk, at a pay rate of $11/hour and $30/meeting.  Carried.
  2. Clerk announced that $155 in donations to the Perpetual Care Fund for the cemetery has been received so far. Methven Funeral Home has four bodies that they want to bury in our low-cost section of the cemetery.  Dave Baker reported on a conversation he had with the Pine County Surveyor Robin Matthews.  Mr. Matthews said he may be able to assist in marking the cemetery borders.  Cemetery Cleanup has been scheduled for May 16 at 1pm with refreshments to follow at the town hall. Dave Baker has asked Alan Holter to be the Cemetery Sexton and told him he would be paid for his work.

NO ZONING REPORT

OLD BUSINESS:

  1. The Unnamed Road issue-  Dave Baker reported on a conversation he had with Robin Poppe, Pine County Soil & Water director.  Her office had gotten a complaint from one of the property owners on this road that gravel had been put on the road perhaps in violation of wetland standards. Soil & Water will take this issue up the TARP Board.  Todd Elliott Excavating was the contractor who was hired to put the gravel on the road.  Ms. Poppe said that Mr. Elliott has always been wetland-compliant with her office.  Ms. Poppe will report back to both the concerned property owner and the Board regarding this issue.  When Mr. Baker suggested that the Board decide at tonight’s meeting on a time-line for working on this road, the Board instructed the Clerk to notify all property owners that the township will commence regular road work on or about July 15 and this road is on the list for gravel.  If the township receives documentation of an easement, then consideration will be given to starting the steps for vacating this road.
  2. Revision of  Plowing Private Drives Policy-
  3. Plowing of Private Drives- Add- (4) when Appropriate Road/Driveway base allows for the weight of the snow removal equipment.  (5)  The driveway shall not be gated in any way/form.

The following procedures shall apply:  After- Late requests will NOT be considered. (Add)- Payments received after November 1 will be subject to a late fee and/or any additional charges that may apply.

V         Add-The township will not apply salt and sand on a private driveway.

VI        Add- Dave Fornengo  320-242-3002

Dave Baker       320-242-3933

VII      Eliminate all

VII      Change to VII

  1. Plow Truck Replacement Plan-  This is currently on hold because the truck will not start. Chair Fornengo has sought advice from Ziegler Company in Duluth. Jason Fornengo will call about obtaining Triple AAA Insurance.

NEW BUSINESS:

  1. Road Work Order for 2014.  Chair Fornengo distributed a spreadsheet he had done for review by the Board.  He said it appears that the road work budget for this year is quite comparable to the road budget of 2013.  Ed Proffit will be contacted to provide all of the pit-run for the road work this year.  Todd Elliott Excavating and Roberts Excavating will be considered for the Class 5 road work.
  2. Motion by Dave Fornengo, second by Dave Baker, to approve a Conflict of Interest Resolution regarding Jason Fornengo being both a town supervisor and a town employee/contractor.  Carried.
  3. Chair Fornengo announced a Township Legal Law Seminar being held in Rutledge on Sept. 27.  Clerk Levings and Supervisor have already registered for this seminar.

Meeting adjourned at 9:45 pm.

Respectfully submitted,

Fran Levings, Clerk

Also signed by the Chair _________________________     Date _____________