MINUTES- NEW DOSEY TOWN BOARD MEETING- JULY 13, 2016

August 2nd, 2016

MINUTES- NEW DOSEY TOWN BOARD MEETING- JULY 13, 2016

Meeting called to order at 7:45pm by Chair Dave Fornengo. Also present were Supervisor Dave Baker, Treasurer Mandy Fornengo, Clerk Fran Levings and Ed Proffit. Absent was Supervisor Jason Fornengo

Motion by Dave Fornengo, second by Dave Baker, to approve the agenda. Carried.

Motion by Dave Fornengo, second by Dave Baker, to approve the minutes of the June 8, 2016, meeting. Carried.

Treasurer Mandy Fornengo presented the Treasurer’s Report.

Bank Statement Checking Account Total= $112,955.85

Savings Account= $1160.48

CDs= $45,926.73

TOTAL FUNDS $160,043.06

Motion by Dave Fornengo, second by Dave Baker, to approve the Treasurer’s Report. Carried.

Clerk Fran Levings presented the Claims List and the Net Payroll List for approval. (Attached to file copy of these minutes.) Motion by Dave Fornengo, second by Dave Baker, to pay these bills. Carried.

CLERK’S REPORT:

  • Clerk has reserved a place at the Pine County Historical Museum for the display about New Dosey township. She and Supervisor Baker will install the display.
  • Motion by Dave Baker, second by Dave Fornengo, to invite both candidates for the MN House of Representatives to attend a Board meeting. Carried. Jason Rarick will be invited for the August meeting and Tom Jones will be invited for the September meeting.

ZONING REPORT:

Interim Zoning Administrator Fran Levings distributed copies of a Household Hazardous Waste Collection Facility pamphlet. Copy available on Pine County website.

OLD BUSINESS:

  • NPAHD Report- Fran Levings reported (1) Some cutbacks due to budget restraints- no public cafeteria, kiosks instead, no covered walkway in front (2) distributed copies of the Mission Statement for NPAHD, presented Essentia Hospital’s list of services provided, their strategic plan, community needs assessment and a pamphlet on the new medical campus. (3) Work now being done on the signage for the new medical campus.
  • Roads- (1) Dave Baker reported on a request from a resident to have the roadside brushing go further out (2) Due to flooding, the road work order will be revised. Consensus of the Board to stop the 5 order for 2016 and put pit run gravel where needed. Chair Fornengo will conduct an emergency review of all town roads after the flooding and will develop a draft of a new road work order. He will also research the availability of FEMA assistance if necessary. (4) Request from a property owner about the Town taking over Little Ox Creek Road. Clerk will give the person information of the “Dedication by Owner” method of giving the road to the town.

NEW BUSINESS:

  • Motion by Dave Fornengo, second by Dave Baker, to contract with Bob Brewster for assessing services for 2016. Carried.
  • Fran Levings reported on the MAT Short Course she attended on June 30. She gave them a 10-question quiz and presented a booklet on Gravel Roads.

ANYTHING ELSE TO COME BEFORE THE BOARD?

  • Supervisor Baker reported on a request from a resident to purchase a culvert from the town. His request will be included in the next township culvert order.

Meeting adjourned at 8:55pm.

Respectfully submitted,

Fran Levings, Clerk Also signed by the Chair ______________Date _______

MINUTES- REGULAR NEW DOSEY TOWN BOARD MEETING- JUNE 8, 2016

July 5th, 2016

MINUTES- REGULAR NEW DOSEY TOWN BOARD MEETING- JUNE 8, 2016

Meeting called to order at 7:39pm by Chair Dave Fornengo. Also present

were Supervisors Jason Fornengo and Dave Baker, Treasurer Mandy Fornengo, Clerk Fran Levings, and Contractors Todd Elliott and Ed Profitt.

Motion by Jason Fornengo, second by Dave Baker, to approve the Agenda. Carried.

Motion by Jason Fornengo, second by Dave Baker, to approve the Minutes of the May, 2016, meeting. Carried. Motion by Dave Baker, second by Jason Fornengo, to approve the Minutes of the Board of Review. Carried.

Treasurer Mandy Fornengo presented the Treasurer’s Report (Attached to file copy of these minutes).

FUND BALANCES:

  • General $3370.39
  • Road & Bridge $54,420.13
  • Fire Protection $16,190.73
  • Cemetery/Landscaping $3734.77
  • Fire Hall $125.45
  • Savings Account $1160.19
  • Driveways $5553.17
  • CDs $45,926.73
  • TOTAL $130,481.56

Motion by Dave Baker, second by Dave Fornengo, to authorize the clerk to use the debit card to purchase up to $400 worth of cemetery fencing. Carried.

Motion by Dave Fornengo, second by Jason Fornengo, to authorize the clerk to use the debit card to purchase up to $125 worth of office supplies. Carried.

Motion by Dave Fornengo, second by Dave Baker, to approve the Treasurer’s Report. Carried.

Clerk Fran Levings presented the Claims List and the Net Payroll List for approval (attached to file copy of these minutes). Motion by Jason Fornengo, second by Dave Baker, to approve these payments. Carried.

CLERK’S REPORT:

  • Cemetery Fund donations totaled $200 this year. Thank you cards have been sent.
  • Clerk had flowers sent to Markville Church for funeral of Al Holter.
  • Clerk sent a letter to all residents who are not registered to vote explaining how they could register to do so.
  • Demographics report has the township 2016 population at 73 persons.

OLD BUSINESS:

  • NPAHD report- Hospital District Representative Fran Levings said that the majority of employees on the construction crew are local and construction is going along very well. The Assisted-Living Facility will start construction on July 15. NPAHD will have a car in many of the area parades this summer with a magnetic sign on it.
  • Road discussion of the availability of quality class-5 gravel. Todd Elliot stated that he has no access to it in the township. He said there is gravel at his father’s place in Markville. He said he could haul from the Swanson place but would have to charge more for it. Chair Fornengo suggested outsourcing the class 5 road work for this year. He will contact gravel companies for prices, perhaps bids. He also said he will contact Pine County about class 5 gravel.
  • Motion by Dave Baker, second by Jason Fornengo, to approve Resolution 2016-1: A RESOLUTION AUTHORIZING THE TOWN CLERK, TOWN TREASURER AND THE TOWN BOARD CHAIR TO MAKE PURCHASES USING THE NORTHVIEW BANK CREDIT/DEBIT CARD. Carried.

NEW BUSINESS:

  • Motion by Dave Baker, second by Dave Fornengo, to hire Robin Fornengo as a 2nd housekeeper at a rate of $20/hour. Carried.
  • Chair Fornengo presented a letter for approval by the Board. The letter is written to Mark LeBrun, Pine County Engineer, explaining the township’s concerns with the quality of the Class 5 gravel in the County gravel pit. The letter was approved by consensus

Meeting adjourned at 8:40pm.

Respectfully submitted,

Fran Levings, Clerk

Also signed by the Chair _________________________________- Date ________________

MINUTES- REGULAR TOWN BOARD MEETING- MAY 11, 2016

May 29th, 2016

MINUTES- REGULAR TOWN BOARD MEETING- MAY 11, 2016

Meeting called to order at 8:30 pm by Vice-chair Dave Baker.  Also present were Supervisor and Clerk Fran Levings.  Chair Dave Fornengo and Treasurer Mandy Fornengo were absent.

Motion by Jason Fornengo, second by Dave Baker, to approve the Agenda.  Carried.

Motion by Dave Baker, second by Jason Fornengo, to approve the Minutes of the April 13, 2016 meeting.  Carried.

Clerk Fran Levings presented the Treasurer’s Report (attached to file copy of these minutes).

FUND BALANCES:

  • General Fund $776.86
  • Road & Bridge Fund $62,053.96
  • Fire Protection Fund $16,190.73
  • Cemetery/Landscaping Fund $3.582.85
  • Fire Hall Fund $125.45
  • Savings Account $1,160.19
  • Driveways Fund $5,573.17
  • CDs $45,750.08
  • TOTAL                                 $135,193.29

(1)Clerk explained that she has now had 2 audits of the CTAS records and bank statements for the past 4 months.  One audit with the State Auditor’s Office that she requested and another with the MAT CTAS expert, which the clerk also requested.  Neither of these people could find the discrepancy that occurs each month.  Each checked all receipts and disbursements since January 1, 2016 and found nothing amiss. The discrepancies have ranged in amounts from $59 -$185, sometimes in the bank’s favor and others in the township’s favor.  (2) On another issue, Motion by Jason Fornengo, second by Dave Baker, to transfer $7,000 from the Road & Bridge Fund to the General Fund.  Carried. (3) Motion by Jason Fornengo, second by Dave Baker, to authorized the Treasurer to spend up to $150 for a new vacuum cleaner using the township debit/credit card.  Carried.  Motion by Jason Fornengo, second by Dave Baker, to approve the Treasurer’s Report.  Carried.

Clerk Fran Levings presented the Claims List and the Net Payroll List for approval (attached to file copy of these minutes).  Motion by Dave Baker, second by Jason Fornengo, to pay these bills. Carried

CLERK’S REPORT:

  • 2 Thank-you letters received acknowledging the donation (contract for services) made to each- Old School Arts Center and the Pine County Historical Museum.
  • A Legal Seminar will be held on September 17 at the Rutledge Town Hall.

OLD BUSINESS:

  • Road Review will be approved at June meeting and road work assigned.

Dave Baker will contact the grader operator about rocks on the Kingsdale road.  Request from a resident to purchase the plow disk was tabled to the June meeting

  • 2 property sales made in 2015 were forwarded to the SSTS Supervisor
  • NPAHD report- The Task Force is still working on finding an owner for the current hospital building. A crisis plan has been developed in the event of an accident on the construction site. Construction of the new campus is going well.
  • Chair Fornengo had reported that he has revisions to make to the Public Input Policy and will present it to the June meeting.

NEW BUSINESS:

  • Chair Fornengo had reported on a call inquiring about the road west of Highway 24 by School House road. Is it a town road?  Dave Baker said he researched town road orders and maps and determined that it was certified to the county engineer as a town road to the river.  The bridge is now gone, but the road is still a town road to the river.

Meeting adjourned at 8:45pm.

Respectfully submitted,

Fran Levings, Clerk

Also signed by the Vice- chair ________________________________  Date ________________