Category Archives: Board Minutes

MINUTES-REGULAR MEETING-NEW DOSEY TOWN BOARD-MARCH 9, 2009

Posted on by

MINUTES-REGULAR MEETING-NEW DOSEY TOWN BOARD-MARCH 9, 2009

Meeting called to order at 7:30 p.m. by Chair Dave Fornengo.  Also present were Supervisors Don Mishler and Dave Baker, Treasurer Vicki Elliott, Clerk Fran Levings, Jason Fornengo, and Todd Elliott.

Motion by Dave Baker, second by Don Mishler, to approve the minutes of the regular meeting of Feb. 9, 2009, as printed.  Carried.

Treasurer Vicki Elliott presented the treasurer’s report (Attached to file  copy) .  Dave Baker pointed out that the investment balance should be $47,007.57, not $74,029.00.

Fund Balances:

General Fund                          $3619.72

Road & Bridge Fund             11,166.66

Cemetery Fund                           154.02

Fire Protection Fund                 108.38

Fire Hall Fund                              309.07

Cartway-Proffit, Hanson           1464.27

Savings Fund                              7000.00

CDs                                              47007.57

Motion by Dave Fornengo, second by Dave Baker to approve the treasurer’s report.  Carried.

Clerk Fran Levings presented the Claims List and the Net Employee Payroll list for approval.  (Attached to file copy).  Motion by Dave Fornengo, second by Don Mishler, to pay these bills. Carried.

CLERK’S REPORT:

1.      Circulated flyer from East Central Solid Waste Commission regarding a drop-off day.

2.      Presented a status report on the PROFFIT-HANSON CARTWAY petition.  She is in the process of writing up the first part of the Cartway Order-that which deals with the decision and the findings of facts of the supervisors.  Clerk will schedule a mitigation walk-through and plan in the 2nd part of April with Jim Warren, Wetlands Specialist and Supervisor Baker.  The plan will then be sent to the Pine County Soil & Water District for input, modifications, and approval.  The next step will be to schedule an appraiser. Once an appraisal has been conducted, the public hearing will be called to award damages.  When damages have been paid, the cartway order will be recorded in the Pine County Recorder’s office.

3.      Presented the agenda for the Annual Meeting.

4.      Change date of Board of Re-Organization meeting to March 24, 2009, 7:30 p.m.

5.      Gave Bridge Inspection to Supervisors.  Don Mishler and Dave  Baker will fix the minor concerns suggested.

6.      Pine County Township Ass’n Meeting- March 28, Hinckley, 9:30 a.m.

7.      The treasurer and clerk each donated an ink cartridge to the township.

ZONING REPORT:

1.      6 residents in our township have Home Occupations-  Al Wolf, Wes Cemenski, Ken Coveau, Jason Forengo, Dave Baker and Cheryl Fornengo.

OLD BUSINESS:

1.      Clerk reported that the proposed legislation written by Supervisor Baker mandating that an old, “presumed abandoned” town road that has been used by the public be considered a public cartway has been adopted by the Minnesota Asssociation of Townships as one of 2 bills they will lobby for this legislative session.

2.      Supervisor Baker made a strong case for asking the electors at the annual town meeting to raise the levy for 2010.

NEW BUSINESS:

1.      The treasurer and the chair will try to attend Short Course training sessions sponsored by the Minnesota Association of Townships this month.

2.      Chair Fornengo had several mailings that he shared with the board.

ANTHING ELSE TO COME BEFORE THE BOARD:

1.      Supervisor Baker asked why the township is plowing a private road- Little Ox Creek Drive.  Supervisor Mishler replied that it is treated like a driveway because residents owning property on the road have paid to have their drives plowed.

Meeting adjourned at 8:35 p.m.

Respectfully submitted,

Fran Levings, Clerk

Also signed by the chair___________________________

Date signed __________________________________

Board of Audit and Regular Meeting, February 9, 2009

Posted on by

THE BOARD OF AUDIT (Supervisors Dave Baker, Don Mishler, and Dave Fornengo) MET AT 7 P.M. TO EXAMINE THE FINANCIAL RECORDS OF THE CLERK AND THE TREASURER FOR FISCAL YEAR 2008.  THEY SIGNED A STATEMENT THAT EVERYTHING IS IN ORDER.  THIS STATEMENT IS IN THE FINANCIAL RECORDS BOOK. 

MINUTES-NEW DOSEY TOWN BOARD REGULAR MEETIG-FEB. 9, 2009

Meeting called to order at 7:31 p.m. by Chair Dave Fornengo.  Also present were Supervisors Don Mishler and Dave Baker, Treasurer Vicki Elliott, Clerk Fran Levings, Deloris Schirmer, Al Wolf, Todd Elliott and Wes Cemenski.

New Dosey Township resident Deloris Schirmer read a letter (attached to file copy of these minutes) regarding concerns she has about the fact that plowing following snow storms has not always  been approved.  She delineated some township expenditures that she feels may be less important than plowing township roads.  Supervisor Dave Baker responded that for about 5 years, the township received substantial payments for timber sales from Pine County and we no longer get this money.  The township budget is tight right now.  Therefore, the supervisors are adhering closely to the snow plowing policy adopted at the 2008 Annual Meeting and not plowing roads unless there is an accumulation of 4 inches of snow or more in one storm.  The Township had to cash in a CD in January to meet expenses.  Clerk Fran Levings further responded that some of the less important expenditures will be put before the 2009 Annual Meeting for consideration.  Ms. Schirmer differed with the Supervisors’ assessment of less that 4 inches after one snowfall- she said she had measured 6 inches.  Supervisor Baker said that he plans to make a case for an increase in levy at the ’09 Annual Meeting.  The Board thanked Ms. Schirmer for coming in with her concerns.

Motion by Dave Baker, second by Don Mishler, to approve the minutes of the regular meeting of Jan. 12, 2009.  Carried.

 Clerk Vicki Elliott presented the treasurer’s report (attached to file copy).  She said that she created a new Fund- Savings Account- $7000.00 with money from the CD she cashed in.  

Fund Balances are: 

General Fund                            $4061.04

Road & Bridge Fund              11303.17

Cemetery Fund                            154.02

Fire Protection Fund                    108.34

Fire Hall Fund                              309.07

Cartway-Proffit, Hanson            1464.27

Savings Account                         7000.00

CDs                                           70501.46

Motion by Dave Fornengo, second by Dave Baker, to approve the treasurer’s report. Carried. 

Clerk Fran Levings presented the Claims List for Approval and the Net Employee pay( attached to file copy).  Motion by Dave Fornengo, second by Don Mishler, to pay these bills.  Carried.

CLERK’S REPORT: 

  • 1. Presented the names of Dave Baker, Marlene Mishler and Helen Allen to be judges for the township election on March 10th. Motion by Dave Fornengo, second by Don Mishler, to approve this list of judges.
  • 2. Board of Review and Equalization Meeting-April 13 at 1 p.m. in the town hall.
  • 3. Reported on a conversation with Cathy Clemmer, Pine County Auditor, regarding mail-in voting for 2010. The township would save about $1500 with this program. Ms. Clemmer said she would approve such a request if it is passed by motion at the Annual Meeting.
  • 4. Supervisor Baker has completed and submitted the Census Report on geography.

NO ZONING REPORT

OLD BUSINESS:           

  • 1. Dave Fornengo reported that he had received a crank from Scott Olson and that Don Mishler installed it on the fuel tank.
  • 2. Dave Baker reported that the wind meter “kicks out” periodically. Perhaps voltage is a problem. Dave Fornengo, an electrician, said he will look at it and get help from ECE if necessary.
  • 3. Clerk Levings led a discussion of budget concerns. She has outlined some ways to save money in the General Fund and will present them to the Annual Meeting. These include using only ONE newspaper for public notices,no training, Mail-in Voting, reducing the amounts for Contracts for Services, a “Perpetual Care” program for the cemetery, spending less on office supplies, charging a rental fee for use of the town hall, raising the filing fee, a salary freeze, and not increasing the mileage reimbursement rate. Supervisor Baker noted that the township will go broke in 2 years without an increase in township taxes. He also said that maintaining roads is our first priority and money will be needed to do this. Todd Elliott said the township needs to look at brush and tree control along the right-of-way also. Discussion of the possibility of mandating a deposit from loggers who use our roads. Will not do so at this time, because logging companies have been cooperative so far in reimbursing the township for damage done to township roads. With one exception (not doing any training at all), the Board agreed to go with the Clerk’s suggestions for cuts in the General Fund.
  • 4. Clerk said that she met with webmaster Glen Williamson and brought all features up-to-date.

NEW BUSINESS: 

  • 1. Clint Elliott, who has been hired by the township, to do the mowing of town hall and cemetery lawns, has requested a newer lawnmower for 2009. Clerk will put in on the agenda for the Annual Meeting.
  • 2. Motion by Dave Forengo, second by Don Mishler, to approve a resolution submitted by the North Pine Riders Snowmobile Club, Willow River, to support their efforts in applying for a grant(Letter attached to file copy). Part of this club’s trails are in our township. Carried.

ANYTHING ELSE TO COME BEFORE THE BOARD

  • 1. Resident Wes Cemenski said he still wants a stop sign put up on Pine Cty Hwy 32 at its intersection with Pine Cty Hwy 31. Vicki Elliott recommended that he appear at a Pine County Supervisors meeting to speak at the “Public Concerns” part of the agenda and bring copies of all dates for calls and conversations already made on this issue.

Meeting adjourned at 9:34 p.m. 

Respectfully submitted,

Fran Levings, Clerk

Also signed by the Chair_____________________________________

Date signed _____________________________________

MINUTES-REGULAR MEETING-JANUARY 12, 2009

Posted on by

MINUTES-REGULAR MEETING-JANUARY 12, 2009 

Meeting called to order at 7:34 pm. by Chair Dave Fornengo.  Also present were Supervisors Don Mishler and Dave Baker, Treasurer Vicki Elliott, Clerk Fran Levings, Jason Fornengo and Todd Elliott. 

Motion by Dave Baker, second by Don Mishler, to approve the minutes of the December 8, 2008, meeting as printed.  Carried. 

Treasurer Vicki Elliott presented the Treasurer’s Report. (Attached to file copy of these minutes)  Fund Balances were:           

                                                            General Fund                            $3344.90

                                                            Road & Bridge Fund                 683.90

                                                            Cemetery Fund             154.02

                                                            Fire Protection Fund                  108.34

                                                            Fire Hall Fund                          309.07

                                                            Cartway-Proffit, Hanson           1795.55

                                                            CDs                                         70501.44 

Motion by Dave Fornengo to cash in CD # 124417 in the amount of $24,021.43 at First National Bank of the North and to distribute the funds as follows:   Checking account at First National Bank of the North- $17,024.43  and set up a Savings account at First National Bank of the North in the amount of $7000.00.  Second by Dave Baker.  Carried.

This CD can be cashed in prior to January 18, 2009, with no interest penalty.  Motion by Dave Fornengo, second by Don Mishler, to approve the Treasurer’s report.  Carried. 

Clerk Fran Levings presented the Claims List for Approval and the Net Pay for Employees to the Board  (attached to file copy of these minutes).  Motion by Dave Fornengo, second by Don Mishler to pay these bills.  Carried. 

CLERK’S REPORT: 

  • 1. Distributed 2009 meeting schedule. Reminded the Board the Board of Re-Organization meeting will be on March 17 and the meetings in both April and October have been moved to the 2nd Wednesday due to Easter Monday and an observed holiday. Copies of the calendar are posted on both the bulletin board and the outside notice board at the town hall.  
  • 2. Said she had returned a check in the amount of $50 to the Markville Community Club explaining that our township does not charge a fee for hall use.  
  • 3. Read into the record a letter from attorney Jay Squires stating that the lawsuit has now been officially closed by his office. (This letter is on file with the township)
  • 4. Said she had gotten a call from a Diane Steen whose family wishes to put a gravestone on the grave of Gustav Ristam in our cemetery and had asked if they could remove part of the lilac bush growing by the grave. Consensus of the Board was to grant her request.  
  • 5. There will not be public transit in Pine County after all due to state budget cuts.  
  • 6. All IRS forms have been prepared and sent. 
  • 7. Returned a report to the County Auditor’s Office stating that New Dosey Township does not have any indebtedness.  
  • 8. Inquired about the possibility of updating the Honor Roll plaque that is in the town hall. Suggested bringing various names of citizens who have contributed to our community to the annual meeting and asking to have their names placed on the plaque.  

ZONING REPORT:    1. Form returned to the U. S. Census Bureau that there has been no new building construction in New Dosey Township in 2008 and there are no homeless shelters in our township. 

OLD BUSINESS: 

  • 1. The Board discussed some plowing concerns that had been raised by some resident. They asked Jason Fornengo to plow the Kingsdale Road. 
  • 2. Dave Baker updated the Board on the Wind Meter. It had not been working for about 2 months. Alan Holter has been the “troubleshooter” and has made several calls to Davis Instruments in California about the problem. Bob Brewster did get the meter to work on his home computer and, later this week, Mr. Holter, Mr Brewster and Al Wolf will see if it works on the computer at the fire hall. The Board thanked Mr. Holter, Mr Wolf and Mr. Brewster (ArnaTec Systems) for their work on this.  

NEW BUSINESS; 

  • 1. Dave Fornengo reported that he had noticed that some of the information on the Website needs to be updated. The Clerk said she will take care of this the next time she meets with the Webmaster. She reported that she had looked at some of the streamlining the Webmaster has done with the site and is very impressed 
  • 2. Dave Fornengo said he will contact Scott Olson to get some ideas on how to get the fuel tank working. 
  • 3. Dave Baker reported that Roger Larson plans to bring a petition before the Board asking the township to extend the so-called Kirchberg Road for ½ mile beyond the minimum maintenance road. If this happens, steps are in place by law on how to proceed.  

Meeting adjourned at 8:36 p.m. 

Respectfully submitted

Fran  Levings, Clerk 

Also signed by the Chair____________________________ 

Date signed _________________________________________________