Category Archives: Board Minutes

Board Meeting and Board of Audit, February 11, 2008

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MINUTES- NEW DOSEY TOWN BOARD REGULAR MEETING

NEW DOSEY BOARD OF AUDIT

FEB. 11, 2008 (Unapproved as yet)

The Board of Audit for New Dosey Township met at 7 p.m. Supervisors Don Mishler and Dave Baker audited the financial records of both the treasurer and the clerk for 2007.

They signed at statement attesting that the books of both were in order. (Financial records are on file in the town hall.)

The regular meeting of the town board was called to order at 7:30p.m. by vice-chair Dave Present were supervisor Don Mishler, treasurer Vicki Elliott, and clerk Fran Levings. Absent was chair Dave Fornengo. Also present was Todd Elliott.

Motion by Don Mishler, second by Dave Baker, to approve the minutes of Jan. 14, 2008, as printed. Carried.

Treasurer Vicki Elliott presented the treasurer’s report. (Attached to file copy) Fund balances are: General Fund $37,977.16

Road & Bridge Fund ($483.62)

Cemetery Fund $221.52

Fire Hall Fund $309.07

Fire Protection Fund 0.00

CDs $89,629.34

Motion by Dave Baker, second by Don Mishler, to approve the treasurer’s report. Carried.

Clerk Fran Levings presented the claims list for approval and the net employee pay sheet. (attached to file copy). Motion by Dave Baker, second by Don Mishler, to pay these bills. Carried.

CLERK’S REPORT:

1. Dates to remember- Mar. 10- Next regular meeting

Mar. 11- Election & Annual Meeting

Election 4-8 p.m.

Annual Meeting 8:15 p.m

Mar. 20- Board of Re-organization- 7:30p.m

April 14- 1 p.m.-Board of Review

7:30 p.m.- Regular Meeting

2. Presented 2008 Proposed Taxable Market Value list. – Dave Baker said he ran the numbers and thinks we may have to tax higher to get the gas tax money. We no longer get stumpage money from the state. He will bring it up at the Annual Meeting.

3. Clerk met with website master Glen Williamson to give him current township information. The 2 of them will meet at the end of each month to keep the website current.

4. Clerk completed and sent in the “Best Practices in Energy Costs’ survey.

5. Motion by Dave Baker, second by Don Mishler, to send a copy of our proposed legislation regarding town roads presumed to be abandoned to the Minnesota Ass’n of Townships. Carried.

6. Clerk sent all LUCA materials back to the census bureau with a letter explaining why it was too difficult to do.

7. Motion by Dave Baker, second by Don Mishler, to authorize he clerk to purchase a printout of names and mailing addresses of all property owners in New Dosey township. Carried.

8. Clerk presented the Bridge Inspection report from Pine County. It stated that our township had no bridges scheduled for inspection in

9. The Pine County Highway Dept has a motorgrader for sale on bids. Minimum bid of $58,575.00 expected. No action taken.

10. Clerk distributed a sheet from Clarence’s Recycling, Isanti, about their business.

ZONING REPORT:

1. The township now has a copy of the new MCPA rules regarding on-site sewer inspections.

OLD BUSINESS:

1. Draft policy of “Plowing Private Driveways” for annual meeting. Motion by Don Mishler, second by Dave Baker, to appoint Dave Baker to write a draft policy to be presented at the next regular meeting. Carried.

2. Lawsuit regarding road dispute- Dave Baker and/or Don Mishler will speak with landowner Burton Scheuller about the current status of the dispute.

NEW BUSINESS:

1. Dave Baker will discuss the Energy Audit at the Annual Meeting.

2. Clerk pointed out that according to the 2007 Financial Report, we are spending more money than we are taking in.

ANYTHING ELSE TO COME BEFORE THE BOARD

1. Todd Elliott expressed concern about the low population of the township and that perhaps we should be brainstorming with Arna and Wilma Townships about strategies for bringing permanent residents in. Suggested that we may need a Tri-Township Development Commission.

2. Don Mishler reported that the Joint Powers Board of the Tri-Township Disposal District plans to lower the rate for refuse pickup from $36/parcel to $30/parcel.

Meeting adjourned at 8:45 p.m. Signed ____________________________________

____________________________________

Date___________________________________

Board Meeting, January 14, 2008

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MINUTES-NEW DOSEY TOWN BOARD MEETING-JANUARY 14, 2008
(APPROVED)

Meeting called to order at 7:30 p.m. by chair Dave Fornengo. Also present were supervisor Don Mishler, treasurer Vicki Elliott, clerk Fran Levings, Glen Williamson, Todd Elliott, Jan Profitt and Ed Profitt. Absent was supervisor Dave Baker.

Glen Williamson presented the township website which he has set up.

Motion by Don Mishler, second by Dave Fornengo, to approve the minutes of the December 10, 2007, meeting. Carried.

Treasurer Vicki Elliott presented the treasurer’s report. (Attached to supervisors’ printed copy and clerk’s copy on file in the town hall.) Balances in funds are:

General Fund $39,509.09

Road & Bridge Fund $2,346.18

Cemetery Fund $221.52

Fire Protection Fund 0.00

Fire Hall Fund $309.07

CDs Balance $89,095.15

Motion by Dave Fornengo, second by Don Mishler, to approve the treasurer’s report. Carried.

Clerk Fran Levings presented the Claims List for Approval and the Net Employee Pay List. (Attached to supervisors’ printed copy and to clerk’s copy on file in the town hall)

Motion by Dave Fornengo, second by Don Mishler, to pay these bills. Carried.

CLERK’S ANNOUNCEMENTS:

1. Election filings- Fran Levings has filed for the 2-year term of clerk.

Don Mishler and Ed Carlin have filed for the 3-year term of supervisor.

2. There will be a Board of Audit meeting prior to the next regularly scheduled town board meeting on Feb. 11th. The Board of Audit is composed of the 3 supervisors. At 7 p.m. on Feb. 11th, they will audit the records of the clerk and treasurer for 2007.

3. Township insurance coverage was increased as of Dec. 14, 2007, to town hall coverage at $80,000.00 and Firehall/garage coverage at $50,000.00

4. New Safe at Home election rules provide for privacy of address for victims of domestic abuse, sexual assault and stalking who fear for their safety .

5. All year-end reports have been completed- W2s to accountant, Worker’s Compensation audit to Minnesota Ass’n of Townships, and year-end work with township treasurer.

ZONING REP0RT:

1. Worked on a possible violation of our minor-subdivision ordinance in the Kingsdale area. Learned that there is no violation.

2. Clerk made some phone calls and sent letters to property owners who may need a land use permit for structures that she just became aware of.

OLD BUSINESS:

1. Plowing Private Drives- Dave Fornengo distributed copies of policies from 3 other townships. Vicki Elliott reported on a phone message left by Jim Wilson complaining that his driveway was not plowed and he had to walk a long way in snow. Motion by Dave Fornengo, second by Don Mishler, to refund his $70.00. Carried. The clerk was asked to send a letter to all persons on the “Plowing Private Drives” list explaining that an accumulation of 4 inches must fall before the plow goes out, town roads are prioritized, and the drivers do not start plowing until the snow has stopped falling. Dave Fornengo volunteered to work with Dave Baker on drafting a new policy to be put before the annual meeting in March.

2. Don Mishler and Fran Levings reported that the Hanson-Henderson-Township lawsuit is still in mediation.

NEW BUSINESS:

1. Discussion of proposed road work for 2008- Ed Profit said he has pit-run gravel that he would sell for $6.50/yard. Clerk Levings reminded the board that the MN Ass’n of Townships says that work of more than $10,000 must go out on bids. Dave Fornengo said that after the annual road review, the board will decide on whether or not to divide the work up and how it would be divided if they do divide the work between Todd Elliott Excavation and Ed Profit.

2. Dave Fornengo announced that ECE brushing clearing will begin in our township this year.

3. Motion by Dave Fornengo, second by Don Mishler, to approve the following list of judges for the March township election: Evelyn Johnson (head judge), Emma Fornengo, and Helen Allen.

Meeting adjourned at 8:38 p.m.

Clerk___________________________________

Chair ___________________________________

Date ____________________________________

Board Meeting December 10, 2007

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MINUTES-NEW DOSEY TOWN BOARD- DECEMBER 10, 2007 (Approved)

Meeting called to order at 7:30 p.m by chair Dave Fornengo. Also present were supervisors Don Mishler and Dave Baker, treasurer Vicki Elliott, and clerk Fran Levings.

Present in the audience were Al Wolf, Glen Williamson, and Todd Elliott.

Special guest Glen Williamson demonstrated the township web page he has set up. It will be located under newdoseytownship.com. Motion by Dave Baker, second by Dave Fornengo, to approve the following “bullet points” as suggested by the clerk- Featured Resident, copy of Land Use Ordinance, 2008 meeting schedule, any current public notices, cemetery information, monthly minutes(will go in as UNAPPROVED until the next meeting), township leadership roles, list of contractors, employees and professional services, newspapers used for public notices, information on plowing private driveway policy, and how to obtain a refund for taxes on more than one parcel for solid waste pickup. It will be the responsibility of the clerk to keep all information as current as possible. Carried. Vicki Elliott volunteered to write a “History of New Dosey Township” for the web page

Motion by Dave Fornengo, second by Don Mishler, to approve the minutes of the November 12, 2007, as printed. Carried.

Treasurer Vicki Elliott presented the treasurer’s report. (Attached to Clerk’s printed copy) . Motion by Dave Baker, second by Don Mishler, to approve the report. Carried.

Clerk Fran Levings presented the Claims List and the Net Payroll list for approval.(Attached to Clerk’s printed copy). Motion by Dave Fornengo, second by Dave Baker, to pay these bills.

CLERK’S ANNOUNCEMENTS:

1. Filing dates for March election are Jan. 1-Jan. 15,by 5 p.m., 2008, for the offices of clerk ( 2-year term) and supervisor (3-year term).

2. Clerk had a conversation with a woman inquiring about “green”cemeteries. This means no embalming, no coffin, and no marker. Clerk called Nate at Methven Funeral Home in Sandstone. He said the main regulation for them was that the body must be handled with “dignity” until its final disposition- burial or cremation. Also a licensed funeral home must see the process through until its final disposition. The 3 criteria that require embalming are (1) if a pubic viewing is held (2) if a burial is not going to occur within 72 hours and (3) for airline transportation. Precedent was set in the Cloverton Cemetery with the burial of John Dant in a “green” process.

3. LUCA ( Local Update of Census Addresses) project- Clerk received the materials and found them intimidating and daunting. Motion by Don Mishler, second, by Dave Baker, to authorize the clerk to attend a LUCA training sponsored by the MN Ass’n of Townships. Carried.

4. The new blood pressure monitor is now at the town hall.

ZONING REPORT:

1. Interim zoning administrator sent a copy of the Land Use Ordinance to the Pine County Law Library.

2. Have not yet received a application for a variance from Larry Paron.

OLD BUSINESS:

1. Todd Elliott reported that all of the proposed road work for 2007 had been completed. The board signed a completion report to be filed in the records.

2. Motion by Dave Fornengo, second by Don Mishler, to increase our insurance coverage to the following rates-

Town Hall $80,000; Garage/Fire Hall $50,000

NEW BUSINESS:

1. Discussion of road certification which centered on what made a road a regular township road and what made one a minimum-maintenance road. Consensus was to leave all minimum-maintenance signs up even if the township does keep a road open for at least 8 months of the year and collect the gas tax monies. The reasons for keeping the signs up were because the roads are used by loggers, people will drive more slowly and safely with signs up, and liablility concerns would be more easily addressed with the signs up.

ANYTHING ELSE TO COME BEFORE THE BOARD:

1. Dave Baker reported on another phone call from the property owner on the Munger Trail seeking information on the possibility of the township doing work on the trail. Said he explained the process- that it must be put before the town electors before any work can be done on the trail as the township has not worked on it for over 25 years. If it ever gets opened as a road again, Dave Baker will call the Trail & Waterways office asking for help in defraying any expenses.

2. Don Mishler, board representative to the Joint Powers Board of the Tri-Township Disposal District, reported that he had told the Joint Powers Board to check the legality of any program to refund money to townships.

3. Discussion of Plowing Private Driveways policy- Vicki Elliott distributed copies of 4 township snowplowing policies. Said more are available on the Internet. Expenses this year are already exceeding receipts due to the breakdown of the snow truck. Driver Todd Elliott said it takes about 45 minutes to plow an average driveway. Dave Fornengo said he will get policies from other townships. The board will try to have a draft resolution ready to present to the electors at the annual meeting in March. Discussion will be continued at the January meeting.

Meeting adjourned at 9:13 p.m ____________________________ Clerk

_____________________________Chair

_____________________________Date